If you’re using Apple iCal, you can easily invite people to attend an event. Your Mac can tie together iCal, Mac OS X Mail, and your Address Book for a cohesive event invitation system. Guests can receive invitations via email or right inside of iCal.
- Set up a card for yourself in Address Book (in your Applications folder). Launch Address Book and click the Add (+) button. Enter your business contact information (including email address), and then choose Card > Make This My Card.
- Switch back to iCal and create a new event or double-click an existing event.
- In the Event Editor, click Add Attendees. Start to type the name or email address for the person you want to invite. iCal will attempt to auto-fill the information if the person is in your Address Book.
- Press the Return key after each address to add a new one.
- When you’re ready to invite people, click the Send button at the bottom of the Event Editor. Attendees will receive an email invitation and an iCal invitation.
- Guest responses will appear in the iCal Notifications box (just click the Notifications button in the lower-left corner of the iCal window).
The responses are indicated visually with an icon:
- An arrow means a guest has not responded
- A check mark means the guest has accepted the invite
- An X means the guest declined the invite
- A question mark means the guest is tentatively attending
This article is excerpted from the Pre-Production chapter in the book Video Made on a Mac: Production and Postproduction Using Apple Final Cut Studio and Adobe Creative Suite.